Project Management Assistant (on-site, based in Benin)

Working Context

Established in Hanoi, Vietnam in 2013, GaneshAID is a consultancy firm that serves the public health sector with non-profit purposes to improve health and save lives across the world. The company is specialized in health system strengthening, public health supply chain, capacity building and learning, and digital solutions for health. GaneshAID operates as a think-tank and aims to improve the health status and well-being of people in Low- and Middle-income countries in Asia Pacific, Africa, and Middle East. We mainly collaborate with development partners/sponsors (UNICEF, WHO, Gavi), governments, training institutions, etc.

For more information, please visit:

• Our website: ganeshaid.com
• Our LinkedIn page: https://www.linkedin.com/in/ganeshaid-a-nonprofit-consultancy-company-2696b5119/ 

Job Description

Working location: Cotonou, Benin

Immediate Supervisor: Public Health Project Manager

Shall report to: Public Health Project Manager

Job title: Project Management Officer

Function

The Project Management Assistant (PMA) is located at the GaneshAID office in Cotonou (Bénin), and is assigned to support the Public Health Project Manager (PHM), who is primarily responsible for managing the operations of the GaneshAID’s projects in Africa. 

As a core role, the Project Management Assistant supports the Public Health Project Manager in (1) designing project workplans, (2) monitoring and updating the projects plannings, (3) assisting technical teams in the projects, (4) managing the daily relationship with services providers including consultants, and (5) ensuring projects are implemented as per the contracts and schedules.

Responsibilities

Project planning, implementation, and reporting

• Assists in ensuring projects run on time and within budget;
• Monitors progress against the project timeline and flags the PHM in case of anticipated delay;
• Reports on project progress as per the sponsor’s requirements.

Organization

• Helps to coordinate and manage project activities and deliverables
• Conducts administrative duties, such as setting up meetings, drafting invoices, and drawing estimates.
• Flags issues/risks and provides possible solutions.
• Manages project travel tasks (quotation, transportation, accommodation, materials, etc.)
• Performs other duties assigned by the PHM in an orderly and efficiently

Communication 

• Liaises with project stakeholders concerning project details and deliverables.
• Schedules and prepares for meetings and teleconferences, including invitations, collation of responses, and preparation of required documents (PPT presentation, notes, etc.) and meeting minutes;
• Interacts with the communication team to share updates on key insights of projects;
• Updates African projects progress on the GA Website (blogs).

Required qualifications and skills

• Bachelor’s Degree in appropriate field of study or equivalent work experience.
• At least 3 years  working experience in project management.
• Experience with project management software tools.
• Background in Public Health or previous experience in Public Health / Immunization projects is an asset.
• Excellent command of French and English (both written and spoken).
• Experience in working with local departments and engaging relevant national and international stakeholders.
• Good communications (oral and written) and presentation skills.
• Ability to work in a fast-paced, self-directed environment under deadline pressures.
• Ability to manage own workload independently, multi-task and prioritize effectively.
• Strong working knowledge of Microsoft Office.

What we offer

• One-year contract with potential extension based on the working performance;
• An additional health insurance package;
• Performance review once per year;
• Working time: 8:30 am – 6:00 pm (Monday – Friday). Days Off: Saturday – Sunday; 
• 12 annual leaves, and 10 days off for holiday leaves; 
• A friendly, supportive, multi-cultural and open-minded working environment with full potential to challenge and develop your skill and mindset; and with colleagues come from different nations: Vietnam, France and African countries.
• A chance to work with international NGO customers: Gavi, WHO, UNICEF; and Ministry of Health in many foreign countries.

How to apply

Qualified candidates are invited to submit their application in English including a detailed CV, and expected salary to Ms. Duong at hr1@ganeshaid.com.

Equal Opportunity Employer Statement

GaneshAID is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the Governments and Communities we serve, and we strive to create an inclusive workplace that cultivates bold creativity through collaboration and empowers our people to maximize their full potential. All your information will be kept confidential according to EEO guidelines.